Art

Contact: Nicole Lane: nlane@rcls.org

Exhibition Policy   Application Form   

Exhibitions

Exhibition Policy

Policy on Art Exhibits
Gardiner Library

Purpose
The primary purpose of the Gardiner Library Policy on Art Exhibits is to enrich the library experience of the Gardiner Library Patrons, particularly:

• To enhance and increase community appreciation of the arts,

• To present a variety of exhibitions by artists in the visual arts as well as exhibitions of educational and/or historical significance, and

• To help local artists increase their public exposure.

Art Exhibit Policy:
The Gardiner Library welcomes artists to display their work in the lobby and Community Room under the following guidelines:

• Exhibits will be limited to a period of two months with definite display dates established in advance at the discretion of the Art Committee.

• Work from all media and styles will be considered with content that is suitable and appropriate for viewing by the public.

• Exhibition decisions are made by the Art Committee. The Chair of the Art Committee serves as the exhibit coordinator and primary contact person.

• Art may be displayed on the designated wall space in the lobby and the Community Room. No other space or fixtures shall be provided to any exhibitor. The display case in the lobby is available by special request only.

• It is the responsibility of the exhibitor to set up and remove the exhibit in accordance with an established schedule. (Art work not removed on schedule will limit the exhibitor from future exhibitions. If assistance is required, it is the exhibitor’s responsibility to provide such assistance unless determined otherwise by the Chair of the Art Committee.)

• The Art Committee reserves the right to select individual works to be shown with the works of other artists, or may provide the opportunity for a one person show in a designated library space or in conjunction with another artist’s exhibition. The Library reserves the right to accept or reject any part of an exhibit or display.

• All costs, expenses, and signage (in keeping with the Library design guidelines for signage) are the responsibility of the exhibitor.

• Prior to display, the exhibitor will provide the Chair of the Art Committee with an itemized list of art items including dimensions and a personal statement about his or her work.

• All exhibits must conform to the space restrictions of the display areas.

• Artists must remove artwork from the Library no later than two days after the end of the exhibit unless the artist has made written arrangements with the Chair of the Art Committee prior to the exhibit. The library cannot provide storage space.

• Library use of display areas takes precedence over any other use. In the unlikely event that the library should require display/exhibit space for its own use, the Director of the Library reserves the right to pre-empt such space, without notice, and cancel the use of the display areas.

• The Library shall not be responsible for reimbursement or replacement of lost, stolen, or damaged items. Artists must provide their own insurance coverage if desired. The community room and lobby are open for events when the library is closed and at times not staffed by library personnel.

Procedures:
Applications for exhibits must be sent to the Director of the Library and will be referred to the Chair of the Art Committee.  Submissions shall be reviewed by the Art Committee. The artist must include all material required in the application and submit representations of his or her work with the application; i.e., slides, photographs, color Xerox’s or samples. All images of work for exhibit must be submitted upon request to the Chair of the Art Committee.

The artist must complete and sign the Application Form and Release Agreement (attached) acknowledging he or she understands and accepts the Library Policy on Arts Exhibits.

Exhibits shall be scheduled, whenever possible, from several months to a year in advance.

Sale of Artwork:
Exhibitors who desire to sell artwork must provide a price list with prices established by the artist, which should clearly say that the purchaser should contact the artist directly and indicate a preferred method of contacting the artist.  The artist is responsible for conducting the sale of any work directly with the buyer and for the collection of sales tax. The library staff will not be responsible for any sales.

An exhibition price list with title indicating the name of the work, medium, and price must be provided.  Works that are not available for purchase must be clearly designated “NFS” (Not for Sale.) The artists must notify the Director of the Library of a sale so that the artwork may be marked as “sold.” A list of sold artwork with prices must be provided to the Art Chairman before work is removed.

Any work sold must remain on exhibit throughout the designated exhibition period.

In return for the opportunity to exhibit at the Library, the Library expects a donation of 20% on artwork sold during the exhibition or within one month after the showing. The donation is tax deductible.

Exhibition Presentation, Installation:
Artwork to be displayed must be framed, or have a support structure, and be ready for hanging from the molding.

All work must be able to hang with a wire or filament. A picture hanging system which consists of picture molding from which artwork is suspended is provided to display art. This method is the only system allowed for displaying work. Nothing can be affixed to the wall and no hardware can be installed that can penetrate the wall. Three dimensional work or work requiring pedestals can not be accommodated unless it can be displayed in the display case in the lobby.

No labels, signs, or other material are to be attached to any walls without both the items and means of adhesion approved by the Chair of the Art Committee. All materials for hanging (wire, filament, dowels, screw eyes, measuring tape, etc.) are to be provided by the artist. The back of the frame must have protective corners to protect the wall.

Permission to photograph and reproduce any work accepted in the exhibition for publicity purposes is granted unless otherwise stated in writing.

Opening Receptions
Opening receptions, if desired, must be arranged under the guidelines of the Community Room Policy.  Invitations set up, clean up, and expenses shall be the responsibility of the exhibitor. Alcohol is not permitted.

Publicity
The library will publicize the exhibit in the online e-newsletter and with a press release to a local newspaper. Any additional publicity is the responsibility of the exhibitor. Any promotional materials, news releases, or flyers must be approved before use by both the Chair of the Art Committee and the Director of the Library.

Policy adopted October 27, 2008
Amended March 21, 2011

                                      Art Exhibit Application Form
The Gardiner Library

Thank you for your interest in exhibiting at the Gardiner Library. Please complete the following application and return it to the Director of the Library along with three example of your work (slides, photographs, color Xerox’s, or samples).

Name_______________________________________Date___________________

Address________                                                                                                                               _______________                        ____________________________________

Home phone ________________________________Work phone________________

E-mail address _________________________________Media__________________

Please describe the work you wish to exhibit. Include any information not conveyed by your photographs (medium, technique).

Please indicate the following:
The number of works you would like to exhibit______________________________

The size of the work you would like to exhibit_______________________________

Which 4 to 8 week period would you prefer to exhibit? ______________­­_________

Have you exhibited your artwork elsewhere?  If so, list where and when.

Will the artwork you wish to exhibit be available for sale? ____________________
Art Exhibit Release
The Gardiner Library

Name (Print) _______________________________________________________

Address___________________________________________________________

City/State________________________________________Zip_______________

Home Telephone___________________________________

Work Telephone___________________________________

E-mail address_____________________________________

Please sign, date, and attach an itemized list of display articles or indicate the items below:

Installation Date____________________________________

Removal Date______________________________________

I have received, read, and accept the Policy on Art Exhibits of the Gardiner Library and agree to abide by the policies and procedures. I understand that in offering my works of art to be displayed in the Gardiner Library, Gardiner, NY that I release the Gardiner Library, its board and employees from any liability for damages or injury, loss, theft or destruction of any item or items that may occur during the display period or during installation or removal of the exhibit.

Signature of Exhibitor_____________________________________Date__________________